Several Specific Arrangements For The Meeting And The Talks

1 the party who requests the interview shall inform the other party of the name, position and purpose of the person who meets the meeting, and the purpose of the meeting. The party should give an answer as soon as possible, and make the appropriate time.

If you can't receive it for any reason, you should explain it graciously.

2 the person who meets the party should take the initiative to inform the other party of the time and place of the meeting, the participants and the related matters.

3, we should accurately grasp the time, place, and list of participants, and notify the relevant personnel and the relevant units as early as possible, and make the necessary arrangements.

4 sufficient seats should be arranged for meetings and meetings.

When you have more personnel, you should install the loudspeaker and place the Chinese and foreign seat cards.

5 if you have a group photo, you should arrange the location in advance, design a group photo and prepare the camera equipment.

When the photo is taken, the host and the guest are in the middle. According to the order of concierge, the host and guest are arranged at intervals. The first row should consider both the identity of the personnel and the intake range of the lens.

Generally speaking, both sides should be placed on the side by the principal.

6 when the guest arrives, the host should greet him at the door.

If the host can not wait at the door, the designated staff should be introduced to the reception hall at the gate of the building.

7 the meetings and talks between leaders should be withdrawn except those who accompany and see the necessary interpreters and record staff.

In the process of conversation, others should not go in and out at will.

8 be ready to serve drinks.

Generally, tea is only served in our country, and cold drinks are added in summer.

For a long time, coffee or black tea should be available.